How to Manage Vacation Time & PTO for Your Small Business

This blog post was created by National Retail Solutions.
A provider of intuitive, all-in-one POS systems made for independently owned stores.
Learn more!

By

how to manage vacation time

Regardless of how much you as a business owner appreciate that your company is running smoothly and that your employees enjoy working with you, they may require a break, preferably paid. You may wonder how much vacation and PTO time you need to give yourself and your employees and how challenging it may be to manage everyone’s schedule. This is why it is critical to research the most suitable policies and state regulations to determine the best fit for your company. To do that, we will go through how to choose what is right for your business and the types of vacation policies while keeping you and your employees satisfied.

Types of Vacation Policies

There are many types of policies that can serve as guideposts for store owners. Many companies provide a certain amount of vacation time, with time increasing correspondingly to years of employment. For example, the average paid vacation time for staff who have worked at your company for one to five years should receive ten days per year, and if they’ve worked there for five to ten years, they should receive fifteen, and so on. It is vital to give your staff paid time off as well since they can have more flexibility to take time off as needed. You should, however, research your industry to determine the appropriate amount of time off for you and your employees.

For reference, there are PTO policies such as Traditional PTO, which groups together vacation, sick leave, and personal leave. Flexible PTO, which has a number of sick, personal, and vacation days, staff can take off and choose how they spend their time off. Lastly, Unlimited PTO allows employees to take as much time as they want.

If your store is open on holidays, consider creating a yearly rotation so that no staff members are stripped of time spent with family. Offer a bonus to hourly employees who work on a holiday to have some staff working for the holidays. However, most businesses are closed during national holidays, which is a cost-effective way to provide paid time off. Most prefer to take time off during those holidays because everyone else is. The last thing you want is for your employees to be overworked. Providing sufficient rest periods for yourself and your employees can positively impact store operations and revenue generation.

How to Choose What’s Right For Your Business

If you see a type of PTO policy, you may want to analyze if it will be best for your company. You can also get creative and design your company’s policy. If an employee wants to take time off, you can put in the policy that they have to get approval from their manager. From there, the manager can figure out what coverage is needed to help the team, make a note in advance of who will be out, and give employers a heads-up. The manager can also deny the request if there aren’t enough personnel to help out during the day and need them for assistance. For your staff to request time off, you can set a rule that they must let you or an employer know in advance. This can mean two weeks in advance so the manager can better prepare for the coming week. Overall it is essential to be on top of everyone’s schedule to be organized and prepared for when someone calls out sick, takes a personal day, or takes time off.

Keeping Employees Happy

Implementing a policy that allows staff to maintain a healthy work-life balance is critical to keeping them happy. The best way to keep staff satisfied regarding small business PTO and vacation time is to be fair and reasonable. As a business owner, it goes a long way to be understanding of your employees. For example, if someone calls out sick but still wants to work but can’t come into the office, offer them another job that they can work from home, and if they aren’t able to work, provide more sick days to that team member. It is best to have your team recover and not worry about not having enough sick days. They will appreciate that they have an understanding boss who cares about their physical and mental health.

Furthermore, it is advisable to ensure everyone is satisfied with their jobs and foster a positive work environment. If you notice your employees are working hard and doing an excellent job, you can make announcements of their accomplishments and provide lunch in honor of their hard work. You can also give them a raise based on how much effort they put into their work, their growth, attitude, and leadership. Happy employees make a better workplace; if your staff is unhappy with their jobs, they will most likely quit and look for work elsewhere. Creating a positive work environment is crucial because it will positively impact your business.

State guidelines and regulations

Make sure to research and follow all applicable State guidelines to stay within regulations on how many hours employees may work per week and minimum salaries. These stipulations can help govern your allocation of hours and distribution of vacation time and PTO.

By researching and taking the effort and time to best organize your small businesses’ vacation policies, you’ll ensure that the operation runs smoothly while giving staff appropriate time off. Through this method, you’ll be on your way to maintaining a happy team with a strong work ethic that boosts your sales figures. If you haven’t yet, start prioritizing vacation policies today.